The Hidden Cost of Spreadsheets II
A few more hidden costs to those spreadsheets…
Location
Invariably the master spreadsheet spawns many other versions of spreadsheets. Those may become the master spreadsheet for a certain subset of project data. Now information required for decision making is spread across two spreadsheets on two different computers, possibly in separate offices or even separate companies.
Additionally documentation such as images, signoff sheets, checklists, etc., must be stored somewhere separate from the spreadsheet(s). Where does the documentation get stored? Is it all in the same office? On the same computer? Is it available for anyone to view? Information not included in a spreadsheet is still critical to the communication process and is necessary for other team members to find/get to quickly and securely.
Lack of information
History for each site is too difficult to capture in a spreadsheet format. It is therefore in the project manager’s head, in project coordinator’s heads, in emails or even lost forever. Weekly or daily meetings are a must to keep everyone on the same page. And that equates to lots of wasted time and money.
These are just some of the hidden costs that can quickly decrease the efficiency of a project. Fortunately, there is a solution: abandon the spreadsheets and call BigWave.
BigWave’s multi-site project management portal solves the inefficiencies of traditional project management with spreadsheets by giving you one easy portal to manage all aspects of your multi-site project. Streamlining your day-to-day operations and communication both on- and off-site, BigWave allows you to collaborate and communicate quickly and effectively so that you can focus on what you do best—managing projects.
Are you ready to ensure that your next project is going to be a success? Contact BigWave today online or by phone at (888) 252-WAVE and control the chaos in your multi-site projects.
Written by John Livermore - Multi-site Project Management
Email This Post